The IRCC Representative Permanent Residence (PR) Portal

IRCC has introduced a new portal for representatives to file applications. The new portal covers permanent residence applications. However, it does not replace the existing Authorized Paid Representatives Portal. This article is an effort to introduce the new IRCC Representative Permanent Residence Portal. Of course, it also covers topics such as the applications you may submit and the process.

Which programs Representative Permanent Residence Portal covers?

The new portal currently covers the following programs. Of course, they may add or remove programs from this list at any time. Also, keep in mind that most of these programs accept in-paper applications as well.

Economic class applications

The focus is not on Express Entry. Nonetheless, you may submit the following applications online via the new Representative Permanent Residence Portal:

Family reunification applications

IRCC accepts all family reunification applications through the Representative Permanent Residence Portal. However, make sure your clients meet the requirements.

Refugee and protected people

You may only submit PR applications for these groups via the portal. Therefore, IRB or IRCC must approve the applicant as a protected person first.

Other applications

You may submit the following applications via the Representative Permanent Residence Portal. However, remember these are PR applications only. Don’t submit TRP applications here.

How to log in to the Representative Permanent Residence Portal

Click here to access the portal. However, you must have a valid account to log in. If you don’t, then get ready to sign up. Of course, you must have your authorization information and documents to share with IRCC. Moreover, make sure to use a username/password that is unique to this account.

How to add applications

Upon signing to the Representative Permanent Residence Portal, you may create an application. Of course, this step is as easy as clicking the “Create a new application” button. However, depending on the size of the screen, the button’s location varies.

When you create a new application, you must enter the following information.

  • Client’s given name(s) and family name
  • Client’s email address
  • The program and category you are applying

Keep in mind, IRCC will inform the client immediately. Therefore, you must enter their correct email address. Consequently, they will have access to their account. You may then collaborate with the client to finalize their application. I see two significant benefits in this approach:

  • The odds of making mistakes are less
  • Your client is less likely to accuse you of mistakes as they have to approve the application before submission.

Filling out or uploading the forms

You must fill out some of the forms online. However, they replicate the print forms. Here is a list of online forms. Of course, this could change at any time.

  • Generic Application Form for Canada (mandatory for all applications) – IMM 0008
  • Supplementary Information – Your Travels (If Applicable) – IMM 5562
  • Schedule A: Background/Declaration (mandatory for all programs) – IMM 5669
  • Additional Family Information (mandatory for all programs) – IMM 5406

There are many other forms that you need to submit. However, you only need to upload them. Don’t forget to upload the Use of a Representative form! Also, ask your clients to review and sign the forms before uploading.

Uploading the documents on the Representative Permanent Residence Portal

IRCC has designated a spot for uploading the receipt of payment. Nonetheless, you must visit the payment page and make the payment first. For the rest of the documents, select the correct option from the drop-down list. However, keep in mind the file size must remain below 4 MB.

The good news is that you may select an option as many times as you want. For example, you may choose “Other” three times and each time upload a different file. However, take the following steps:

  • Name the files correctly to reflect their content.
  • Make sure each file is less than 4 MB.
  • Upload the original document checklist for the program. Also, mention the list of uploaded documents on your cover letter.

The client’s role

When submitting via the Representative Permanent Residence Portal, the client will play some crucial roles.

  • They must review the IMM 5669 form and sign the declaration. Of course, this means they are not misrepresenting.
  • You must ask them to review all the documents and forms for the correctness and completeness of the application.
  • When everything is correct, then they must sign the overall declaration digitally.

Of course, as the representative, you also need to sign the declaration before applying.

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    Relevant news story: PR Online Application Portal: Guidance for clients and representatives

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    Al Parsai, MA, DTM, RCIC
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    Al Parsai

    This article has been expertly crafted by Al Parsai, a distinguished Regulated Canadian Immigration Consultant (L3 RCIC-IRB – Unrestricted Practice) hailing from vibrant Toronto, Canada. Al's academic achievements include an esteemed role as an adjunct professor at prestigious Queen's University Law School and Ashton College, as well as a Master of Laws (LLM) degree from York University. A respected member of CICC and CAPIC organizations, Al's insights are further enriched by his experience as the dynamic CEO of Parsai Immigration Services. Guiding thousands of applicants from over 55 countries through the immigration process since 2011, Al's articles offer a wealth of invaluable knowledge for readers.